Sign-up Process

Sign-up process

Prior to the sign-up period, we invite you to read the website pitch and to contact us with any questions.  You can follow us on Facebook at Avalon Larp Studio and sign up to the Avalon mailing list, if you want to be the first in the know.

Please talk to your friends about this larp. As it is a small experience we would prefer it if you are able to sign up in a group of five. You are welcome to sign up as individuals.

The sign-up period will extend until 20:00 CET on March 3rd. We will give notice of the sign-up period opening via email, here on the website, and on Facebook via the interest group. 

Once the sign-up period has closed, and assuming we have sufficient interest, we will do the casting. If you receive a place, we will send you an email with information about how to pay. If you do not get a place we will add you to the waiting list unless you tell us specifically that you do not want to be added. We will aim to complete the casting process by March 18th.


No casting process is perfect. First-come-first served privileges those with time and a fast internet connection, and luck is an imperfect way of selecting players. Whilst curated casting without transparancy leads inevitably to accusations of gatekeeping and favouritism.

With that in mind, here is our proposed approach for Gothic:

We will ask you some questions about your reasons for playing the larp and what you hope to experience during the larp when you sign up. We will also ask you to prioritise the available roles, and to share the names of people you do, and do not wish to play with. 

We will follow a casting process where we consider your answers to these questions, alongside the answers given by other potential players, their preferred playstyles etc. We will take steps to ensure that you are not cast to play with folks you don’t want to play with.

Important notice

By signing up you are applying for an opportunity to join a co-created experience rather than buying a ticket to attend an event. Whilst we will provide food, accommodation, characters, design, and a professional service, we want you to feel and think like an active participant, rather than a customer. We will try to treat you like rockstar poets, but would prefer you did not behave as them in real life.

We will contact you via email. You can contact us via email. Other Social Media channels may be available, but email will be the primary method of communication. Please ensure that you add to your safe senders list, so that our emails do not end up in your spam filter. 

If you are unable to pay or unable to attend please let us know, or ask someone to let us know on your behalf. Organiser burnout is a real and constant risk in larp making, and we all have a responsibility to look after each other.